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How to accommodate different headers and footers in a Word document | TechRepublic - Was this information helpful? |
- Different headers microsoft word 2016 free
Headers and footers make a document look professional and also automates functions such as adding page numbers, document names and document properties that automatically update. Headers and footers are sections of a document that repeat on every page without interfering with the body of the document. Headers and footers can contain just about any content, including tables, images, page numbers, document names, document authors, shapes and more.
Identify the header and footer sections of the document circled in orange and labelled in the screenshot below :. Double-click the header or footer region whichever one you wish to insert using your left-mouse button.
Remember, this is a contextual tab and will only be visible when your cursor is positioned within the header or footer region of a document. Once you have added the desired header or footer, double-click back in the body of the document to exit the header and footer region. The header and footer will be slightly greyed out to draw attention to the body of the document and make editing of the main content easier. Double-click the header or footer region whichever one you wish to edit using your left-mouse button.
In the header or footer region, edit the content you have added by changing the format, inserting new content or editing the text or images in this region. Double-click back in the body of the document to exit the header or footer region. In the Alignment Tab dialog box, select and set a Left , Centre or Right tab stop see screenshot below depending on where you wish to position the header or footer content.
Use the Tab key on your keyboard to move between the different tab stops that you have added, to insert text or dynamic content such as fields, for example:. In the screenshot above, the two tab stops, a center tab and a right tab, are circled on the Ruler.
The text circled in the footer is an indication of how it will display with the tab stops set to those positions. You can manually move the tab stops, by clicking and dragging the tab stop on the Ruler to a new position. Part of the attraction to adding headers or footers to a document is that it separates the content from the main body of the document and therefore makes it easier to insert dynamic content that updates with subsequent pages you add. Dynamic content includes page numbers, the date and time the document was saved, the document name, the author and a whole host of other automated fields.
Depending on the field s you choose, your footer or header region could look something like this:. In the screenshot above, there is a date field, which automatically updates to the current date, a page number, which will update with each consecutive page which is added to the document and the document title, which is the title inserted on the cover page.
It is worth experimenting with other document info, date and time formats and page number set-ups to see which would be most applicable to your needs. Headers and footers which contain dynamic formats as in fields usually update automatically, but should you wish to ensure it has updated, select the content and press the F9 key on your keyboard. Headers and footers are also great for creating letterheads and templates that require branded content such as company logos or addresses at the top header or bottom footer of a page.
Navigate to where the image or logo you wish to insert is saved and select Insert. Word will insert the logo at the center of the header or footer region by default, depending on the size of your image. Perhaps you have a title page where you want no header or footer at all. Or, perhaps you want the first page footer to show some official disclaimer text for your company, and the footer in the rest of the document to show page numbers.
Whatever your reason, Word makes this easy. First, double-click anywhere in either the header or footer region of a page to make those regions active. When you select that option, any text already in the header and footer on the first page is deleted. Word also has a built-in option for creating different headers and footers for odd and even pages.
By far, the most common use of this feature is to have page numbers appear at the outer edges of facing pages—the way you see it done in most books. To do this, double-click anywhere in either the header or footer region of a page to make those regions active. When you select that option, anything you have in the footers of even numbered pages is deleted. You can then put anything you want there, and align it however you like.
There are all kinds of reasons you might want to do this. For example:. Whatever your reasons, the trick is to create different sections where you want the headers and footers to look different. Personally, I find it easiest to think about the document ahead of time and create all the sections I need before I start populating the document.
This often prevents the weird layout glitches you can get and then have to resolve when sectioning an already full document. That said, you can still create sections in an existing document, and the process is the same. Now, double-click the header or footer area on the page after the break you inserted.
This breaks the link between the header or footer whatever you have selected of this section and the previous section. Unlinking does not delete any existing text or images in the header or footer.
If you decide to reestablish a link to a previous sections header or footer, though, that action is destructive. To do it, just double-click the header or footer on the page after the break. And just like that, your header or footer is reconnected to the previous section. We select and review products independently.
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How to Create Different Headers for Different Pages in Word.How to Use Multiple Headers and Footers in a Single Document
The header is a section of the document that appears in the top margin , while the footer is a section of the document that appears in the bottom margin. Headers and footers generally contain additional information such as page numbers , dates , an author's name , and footnotes , which can help keep longer documents organized and make them easier to read.
Text entered in the header or footer will appear on each page of the document. Optional: Download our practice document. You can follow the question or vote as helpful, but you cannot reply to this thread.
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Atom Text Editor Shutdown. Android 13 Beta 3. The header area in a Word document is practical because it can save users trouble repeating certain information. Your business logo or contact details, for example, are a great use of header space. Perhaps you need to mark every page slightly differently, and you need to have the option to change the heading.
You can choose a blank header or take advantage of the built-in header options in Word. Once you complete these steps, the selected header will appear on every page of the document.
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